Letterhead
Date (Sample/Day School/Church Friday Evening Program)
______________, Title
Place
Street Address
City, State, Zip
Dear ______________:
The following information will serve as confirmation and hopefully facilitate completion of arrangements needed as the _____________ performs at __________ on ______.
- We plan on arriving at 5 p.m., with set up to occur at that time.
- Sixty individuals will be present for the meal scheduled for 6:00.
- We will need 60 chairs for set-up and a suitable public address system.
- The program is self-contained. An introduction of the group as well as a benediction will need to be provided by you.
- Breakfast will need to be provided in the host homes for the students on the following morning.
Publicity is being sent to all Adventist churches within fifty miles of you. Similar materials will be forwarded to you for your use.
We appreciate your-willingness to host us as a group and are concerned that our program be a blessing to you and your school/congregation. Any suggestions you may have which would increase our effectiveness in meeting this need would be appreciated. Please call if there are additional questions that I may answer.
Best wishes.
Sincerely,
____Your Name____, Title
xc: (Principal, pastor, or music teacher, depending on who the contact person is)